Tutor Admins & Tutors

Tutor Admins and Tutors both help manage learners in SimFlow, but they have different levels of access and responsibility. This documentation explains what each role can manage and which role is right for different needs.

Tutor Admin

A Tutor Admin oversees the whole organisation. Alongside everything a Tutor can do, a Tutor Admin has visibility across all cohorts, not just the ones assigned to them.

Tutor Admins can:

Add and manage other tutors

Create and manage cohorts across the organisation

Manage libraries

View and support learners in any cohort, not just their own

Think of a Tutor Admin as the person responsible for setting up and running the organisation's SimFlow presence, not just supporting individual learners.

Ready to add a Tutor Admin? See Add Tutor Admin & TutorsAdding a Tutor Admin for the step-by-step process.

Tutor

A Tutor supports learners within the cohorts assigned to them. Unlike a Tutor Admin, a Tutor can only manage the learners and cohorts they've created or been assigned to.

Tutors can:

Create and manage their own cohorts

Add, edit, or deactivate students within those cohorts

Access the organisation's libraries and simulations, within the organisation's overall simulation credit limit

💡Think of a Tutor as the person working closely with a specific group of learners, day to day - for example, a Training Programme Director overseeing particular cohorts within their region, or a Clinical Teaching Fellow overseeing a specific year group.

Ready to add a Tutor? See Add Tutor Admin & TutorsAdding a Tutor for the step-by-step process.

Tutor Admin vs. Tutor

To quickly see the difference, here's how the two roles compare side by side:

Feature	Tutor Admin	Tutor
View Dashboard	✅	✅
Tutor Hub - manage tutors	✅	❌
Add and Manage Tutors	✅	❌
Create and Manage Cohorts	✅ All cohorts	⚠️ Assigned cohorts only
Add and Manage Students	✅ All students	⚠️ Within assigned cohorts
Library Manager - create/edit libraries	✅	✅
View Student Hub	✅ All cohorts	⚠️ Assigned cohorts only
Authorship - create simulations	✅	✅
Simulation Credits	Organisation-wide credit limit	Organisation-wide credit limit